Conference Services Meetings before you go while you're there when it's over Incentives Events Meeting Request Incentive Request   Please fill in the following information to provide us with a profile of your company and event requirements. We will contact you within 48 hours of receiving your event request.   *Required to submit form First Name* Last Name* Name of Group* Company* Address* Address 2 City*   State*       Zip*    Phone*     E-mail Fax Preferred method of contact      e-mail Phone Fax Choose One Type of Group:   Do your guests have to qualify for the trip or is it a trip that is gifted by the company?    Qualify   Gifted   Do you "tier" your program in any way?  Example:  Top qualifiers are able to fly business class or they have upgraded accommodations.  If so, please list:  Expected number of attendees   What is the average age of the participants?  Dates of Travel Requested: Dates (mm/dd/yy) From          To      Are the dates flexible?  Yes  No     If yes, list alternative dates:    Are the date patterns flexible? Yes  No   If yes, list alternative pattern:    Is this program held: Annually Bi-annual Other   Overnight Rooms: Room type necessary Single Double Triple Quad       How many management people from the company accompany the group:       Do you require a certain number of suite accommodations for executives within your company?  If yes, number of suites.  Destination: Do you have a specific destination or destinations in that you want us to propose?     Are there destinations that you would not want us to consider? Are there previous destinations that you would consider repeating? Previous Program: Please list past destinations, properties and number of participants of previous programs.   Based on the qualifiers from previous trips, what would you say is the activity level they prefer:  Very High  High  Medium  Low    Considering your past programs, what if anything would you have done differently?   How have you marketed past programs:  Company Sponsored Events: Please indicate the items that are paid for by the company: Airfare (choose one) Coach Class Business Class First Class   Accommodations         Meals (indicate number of each meal)  Breakfast  Lunch  Receptions  Dinner Alcoholic beverages  (choose one) Inclusive Only at sponsored events     Please list all other company hosted events such as:  cocktail parties; hospitality rooms; awards banquet; catamaran sail; fishing excursions; team building event; swim with the dolphins; spa treatments, etc.:   Please list expenses you do not cover:    Do you allow each person to bring a guest?  Yes   No If so, are spouses/guest paid for by the company? Yes   No If no, do you allow participants to "buy-in" additional guests? Yes   No   Do you allow children to participate in program? Yes   No   If the qualifier cannot take the trip, do you allow him/her to take the equivalent in cash or take the tour on his/her own at another time? Yes   No Meeting Space: Will you require meeting space?   Yes   No    If yes, please list requirements below (# of people; # of rooms; dates and times, set up; audio visual needs, etc.).   What is your projected budget for your program (per person)? Additional Program Information Are your qualifiers presented with gifts throughout the trip, such as pillow gifts? Yes   No   Are the qualifiers presented with additional recognition during the trip? Yes   No   When do you expect to make a decision once you have received the final proposal?     Please advise of other items that you feel will be important in the planning of your program.   Any program agenda that you can supply from past events would be very helpful.    For questions, please contact Jane Wiehe, Director of Group Sales, at 1-800-346-9807 or 260 434-6619.

>>>  home .. comments / questions .. contact info .. about us   © 2008 conference & travel >>>  vacations   honeymoons    specials   ask the expert